Hawaiiana Career Opportunities

Hawaiiana Management Company, Ltd. provides excellent career opportunities for service-minded individuals possessing the skills and commitment to grow with our company. Hawaiiana has an excellent employee benefits package and 401K program and is an Equal Opportunity Employer. To apply for any of the positions below, please email your resume to employment@hmcmgt.com

Accountant

Deliver the Hawaiiana Experience to Clients, Property Managers, and Vendors through accurate, timely, and efficient accounting and extraordinary customer care. This position requires executing, and overseeing the processes of detailed Accounting/Accounts Receivable needs for multiple clients, while maintaining a pleasant and professional experience with an awareness for the business needs of each individual client while meeting deadlines. This position requires advanced accounting knowledge, prior multi-client accounting context, customer service, and multi-tasking skills. The Accountant is responsible for preparing accurate and timely monthly financial statements; day-to-day processing and auditing of accounting transactions; maintaining accounting records in the administration of financial activities; financial record keeping procedures; interpreting and applying auditors’ instructions and management’s policies; and performing complex special projects.

More Info:

Location: Honolulu, Hawaii

Status: Full-time 

Requirements:  Must currently reside in Hawaii. College degree with emphasis in accounting, business, finance, or related field, and/or equivalent experience is highly preferred.

Pay: $23.00 - $28.00 per hour

Accounts Payable Clerk

The Accounts Payable Clerk is responsible in processing payments for association expenses. Sort, prepare, and validate invoices and check requests. Prepare and mail daily check runs. Maintain recurring vouchers and process payments in a timely manner. Maintain accounts payable files, assist others including but not limited to vendors, management executives, auditors, and accounting staffs. Assists with 1099 MISC returns. Process monthly chargebacks. Manage day-to-day payment AP cycle activities for at least 55+ properties in a timely and efficient manner. Must have good communication skills, punctual, problem solver, and a team-player.

More Info:

Location(s): Positions available in Honolulu

Status: Full-time 

Required: 2 years college degree with emphasis in accounting, business, or related field, and /or equivalent experience.

Pay: $18.00 - $24.00 per hour

Administrative Assistant

Performs various administrative and receptionist functions such as semi-repetitive operations following standardized methods and procedures: multi-task in a fast-paced environment; adjust priorities to assist with all levels of personnel and communicate efficiently.  Clerical tasks include but not limited to scanning, faxing, data entry, and processing mail.  Answering telephones and answers questions or convey/routes message to appropriate staff.

More Info:

Location: Positions available in Honolulu, Kihei, Lahaina (FT or PT)

Status: Full-time

Requirements: Must currently reside in Hawaii. High School Diploma. 3 years of Secretarial/Administrative Support experience required.

Pay: $18.00 - $20.00 per hour

AP Scanning Clerk

Responsible in performing all the clerical functions related to scanning invoices and check requests and other documents provided to process associations vendor payments. Provides outstanding support in reviewing and verifying Batch IDs from Berkone System, spot check and fix rejected batches. Assist AP team open and sort daily incoming invoices from USPS mails and electronic in house invoices. Responds to auditors request related to associations audits, retrieves AP documents from AX archive and AP file folders. Must be an excellent team player, has the ability to multi task and enjoys working in a fast-paced working environment.

More Info:

Location(s): Positions available in Honolulu

Status: Full-time 

Required: High School diploma/or equivalent. Basic computer knowledge and general office skills are preferred.

Pay: $17.00 - $18.00 per hour

Cash Receipts Clerk

The Cash Receipts Clerk is responsible for all actions related to client associations cash receipts and accounts receivable activities including but not limited to collect and post daily payments, process daily client associations deposits, post LOCKBOX, online and ACH payments, post return payments, process late fees, generate monthly reports and assist with AR inquiries.  The Cash Receipts Clerk is also responsible handling Hawaiiana’s SurePay process which includes inputting new application forms and update owners bank account information in the Solomon system.  This position requires good customer service for AR window duty to receive payments from owners. Attention to detail and Cash Handling Skills is a must.

More Info:

Location: Honolulu, Hawaii

Status: Full-time

Requirements: Must currently reside in Hawaii. Two or more years of related experience. High School Diploma or GED required. 

Pay: $18.00 - $22.00

Community Association Manager

The Community Association Manager is responsible for managing and supporting a portfolio of community associations in all capacities, such as maintenance, financial, and compliance while emphasizing and delivering superior customer service. Should be able to attend board meetings in the evening and have Computer skills with a working knowledge of Microsoft Office applications. Experience with budgets and reading/understanding financial statements is helpful.  The ability to multitask, organize and maintain projects is part of the essential functions of the position.

More Info:

Location(s): Positions available in Honolulu, Kihei, Lahaina

Status: Full-time 

Required: Must currently reside in Hawaii. Valid Hawaii Driver’s License and access to insured vehicle.

Pay: $60,000.00 - $85,000.00 per year

Office Services Assistant

Provide Office support to Administrative Assistants with daily work orders, and responsible for postal functions including: opening, sorting and distributing mail.  Operates office equipment and prepares mail outs for posting and mailing (stuffing, folding, sorting and labeling).  The position also reconciles monthly inventory and assists in the lifting and moving of file boxes. More Info:

Status: Full-time 

Location: Honolulu, Hawaii

Requirements:  Must currently reside in Hawaii. High School Diploma and previous office/administrative experience is preferred.

Pay: $15.00 - $17.00 per hour

Payroll Assistant/Specialist

Duties and responsibilities include processing HOA payroll, maintaining time keeping records, reviewing payroll and payroll reports for accuracy, and maintaining accurate set up and tax filings federally for multiple clients.

More Info:

Status: Full-time 

Location: Honolulu

Requirements:  Must currently reside in Hawaii. High school diploma or equivalent. Associate degree or two years of college-level coursework in accounting, business or related area is required. Relevant experience may substitute for the degree requirement on a year-for-year basis. Three years of progressive work experience in complex payroll processing with quarterly and/or annual payroll tax reporting responsibilities.

Compensation Range:

$14 to $18 per hours for Payroll Assistant with less than two years’ related experience

$19 to $24 per hours for Payroll Specialist with at least two years’ related experience