Hawaiiana Career Opportunities

Hawaiiana Management Company, Ltd. provides excellent career opportunities for service-minded individuals possessing the skills and commitment to grow with our company. Hawaiiana has an excellent employee benefits package and 401K program and is an Equal Opportunity Employer. To apply for any of the positions below, please email your resume to employment@hmcmgt.com

Accounts Payable Clerk

The Accounts Payable Clerk is responsible in processing payments for association expenses. Sort, prepare, and validate invoices and check requests. Prepare and mail daily check runs. Maintain recurring vouchers and process payments in a timely manner. Maintain accounts payable files, assist others including but not limited to vendors, management executives, auditors, and accounting staffs. Assists with 1099 MISC returns. Process monthly chargebacks. Manage day-to-day payment AP cycle activities for at least 55+ properties in a timely and efficient manner. Must have good communication skills, punctual, problem solver, and a team-player.

More Info:

Location(s): Positions available in Honolulu

Status: Full-time 

Required: 2 years college degree with emphasis in accounting, business, or related field, and /or equivalent experience.

Accountant

Deliver the Hawaiiana Experience to Clients, Property Managers, and Vendors through accurate, timely, and efficient accounting and extraordinary customer care. This position requires executing, and overseeing the processes of detailed Accounting/Accounts Receivable needs for multiple clients, while maintaining a pleasant and professional experience with an awareness for the business needs of each individual client while meeting deadlines. This position requires advanced accounting knowledge, prior multi-client accounting context, customer service, and multi-tasking skills. The Accountant is responsible for preparing accurate and timely monthly financial statements; day-to-day processing and auditing of accounting transactions; maintaining accounting records in the administration of financial activities; financial record keeping procedures; interpreting and applying auditors’ instructions and management’s policies; and performing complex special projects.

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Location: Honolulu, Hawaii

Status: Full-time 

Requirements:  Must currently reside in Hawaii. College degree with emphasis in accounting, business, finance, or related field, and/or equivalent experience is highly preferred.

Administrative Assistant

Performs various administrative and receptionist functions such as semi-repetitive operations following standardized methods and procedures: multi-task in a fast-paced environment; adjust priorities to assist with all levels of personnel and communicate efficiently.  Clerical tasks include but not limited to scanning, faxing, data entry, and processing mail.  Answering telephones and answers questions or convey/routes message to appropriate staff.

More Info:

Location: Positions available in Honolulu, Kihei, Lahaina (FT or PT)

Status: Full-time

Requirements: Must currently reside in Hawaii. High School Diploma. 3 years of Secretarial/Administrative Support experience required.

Administration Specialist

The Administration Specialist is responsible for backing up Neighbor Island Properties with their mailing. Back up the receptionist when needed and backup Covenants/Design when the admin is on leave. Clerical and administrative functions will be part of the daily tasks in addition to assisting with chargebacks.

More Info:

Location: Positions available in Honolulu

Status: Full-time

Requirements: Must currently reside in Hawaii. High School Diploma. 2 years of Secretarial/Administrative Support experience

Community Association Manager

The Community Association Manager is responsible for managing and supporting a portfolio of community associations in all capacities, such as maintenance, financial, and compliance while emphasizing and delivering superior customer service. Should be able to attend board meetings in the evening and have Computer skills with a working knowledge of Microsoft Office applications. Experience with budgets and reading/understanding financial statements is helpful.  The ability to multitask, organize and maintain projects is part of the essential functions of the position.

More Info:

Location(s): Positions available in Honolulu, Kihei, Lahaina

Status: Full-time 

Required: Must currently reside in Hawaii. Valid Hawaii Driver’s License and access to insured vehicle.

HR/Benefits Assistant

Summary Answers employees' questions and records employee enrollment in benefit programs by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Distributes information on and explains benefits programs such as retirement, health, life, TDI, and workers' compensation plans to employees and management.

Investigates and resolves questions regarding delivery and payment for services by contacting health care professionals and other service providers, benefit plan providers, and employees.

Verifies and completes benefits enrollment forms.

Reviews reports from plan providers to verify accuracy and resolve differences.

Enters benefits-related data into computerized human resources information system.

Maintains files of enrollment forms and other documentation.

Sends enrollment information and payment to benefit plan providers and other plan administrators.

Calculates amount of employees' paycheck deductions for benefits, enters in payroll database, and resolves discrepancies.

Produces reports of benefit enrollment, benefit deductions, and plan participation.

Payroll Assistant

Duties and responsibilities include processing HOA payroll, maintaining time keeping records, reviewing payroll and payroll reports for accuracy, and maintaining accurate set up and tax filings federally for multiple clients.

More Info:

Status: Full-time 

Location: Honolulu

Requirements:  Must currently reside in Hawaii. High school diploma or equivalent. Associate degree or two years of college-level coursework in accounting, business or related area is required. Relevant experience may substitute for the degree requirement on a year-for-year basis. Three years of progressive work experience in complex payroll processing with quarterly and/or annual payroll tax reporting responsibilities.

Office Services Assistant

Provide Office support to Administrative Assistants with daily work orders, and responsible for postal functions including: opening, sorting and distributing mail.  Operates office equipment and prepares mail outs for posting and mailing (stuffing, folding, sorting and labeling).  The position also reconciles monthly inventory and assists in the lifting and moving of file boxes. More Info:

Status: Full-time 

Location: Honolulu, Hawaii

Requirements:  Must currently reside in Hawaii. High School Diploma and previous office/administrative experience is preferred.