Hawaiiana Career Opportunities

Deliver the Hawaiiana Experience to Clients, Property Managers, and Vendors through accurate, timely, and efficient accounting and extraordinary customer care. This position requires executing, and overseeing the processes of detailed Accounting/Accounts Receivable needs for multiple clients, while maintaining a pleasant and professional experience with an awareness for the business needs of each individual client while meeting deadlines. This position requires advanced accounting knowledge, prior multi-client accounting context, customer service, and multi-tasking skills. The Accountant is responsible for preparing accurate and timely monthly financial statements; day-to-day processing and auditing of accounting transactions; maintaining accounting records in the administration of financial activities; financial record keeping procedures; interpreting and applying auditors’ instructions and management’s policies; and performing complex special projects.

More Info:

Location: Honolulu, Hawaii

Status: Full-time 

Requirements:  Must currently reside in Hawaii. College degree with emphasis in accounting, business, finance, or related field, and/or equivalent experience is highly preferred.

The Accounts Payable Clerk is responsible in processing payments for association expenses. Sort, prepare, and validate invoices and check requests. Prepare and mail daily check runs. Maintain recurring vouchers and process payments in a timely manner. Maintain accounts payable files, assist others including but not limited to vendors, management executives, auditors, and accounting staffs. Assists with 1099 MISC returns. Process monthly chargebacks. Manage day-to-day payment AP cycle activities for at least 55+ properties in a timely and efficient manner. Must have good communication skills, punctual, problem solver, and a team-player.

More Info:

Location(s): Positions available in Honolulu

Status: Full-time 

Required: 2 years college degree with emphasis in accounting, business, or related field, and /or equivalent experience.

This position will be responsible for all actions related to cash receipts and accounts receivable activities including but not limited to collecting and posting payments, lockbox postings, ACH payments and online payments. Job duties also include generating reports and assisting with accounts receivable inquiries. Should also possess excellent customer service and communication skills to assist clients that submit payments in person. Great attention to detail, profound analytical skills and accuracy is essential to the success on this position.

More Info:

Location: Honolulu, Hawaii

Status: Full-time

Requirements: Must currently reside in Hawaii. College degree with emphasis in accounting, business, finance and/or equivalent experience is highly preferred.

The position will analyze information, maintain complete and accurate records, assist with routine accounting duties, and provide prompt, courteous responses to inquiries or complaints from clients, vendors, and lenders. Should also be a skilled researcher and possess strong communication and computer skills. To succeed, this individual should be committed to providing efficient, reliable support to accounting department members, other departments, and external parties. Needs be trustworthy, thorough, and courteous with excellent time management skills.

More Info:

Location: Honolulu, Hawaii

Status: Full-time

Requirements: Must currently reside in Hawaii. College degree with emphasis in accounting, business, finance, or related field, and/or equivalent experience is highly preferred.

Performs various administrative and receptionist functions such as semi-repetitive operations following standardized methods and procedures: multi-task in a fast-paced environment; adjust priorities to assist with all levels of personnel and communicate efficiently.  Clerical tasks include but not limited to scanning, faxing, data entry, and processing mail.  Answering telephones and answers questions or convey/routes message to appropriate staff.

More Info:

Location: Positions available in Kailua-Kona and Maui

Status: Full-time

Requirements: Must currently reside in Hawaii. High School Diploma. 3 years of Secretarial/Administrative Support experience required.

Performs various administrative functions such as semi-repetitive operations following standardized methods and procedures: multi-task in a fast-paced environment; adjust priorities to assist with all levels of personnel and communicate efficiently.  Clerical tasks include but not limited to scanning, faxing, data entry, and processing mail.  Answering telephones and answers questions or convey/routes message to appropriate staff member.

More Info:

Location(s): Positions available in Kailua-Kona

Status: Full-time 

Requirements:  Must currently reside in Hawaii. High School Diploma. 3 years of Secretarial/Administrative Support experience required.

The Administration Specialist is responsible for backing up Neighbor Island Properties with their mailing. Back up the receptionist when needed and backup Covenants/Design when the admin is on leave. Clerical and administrative functions will be part of the daily tasks in addition to assisting with chargebacks.

More Info:

Location: Positions available in Honolulu

Status: Full-time

Requirements: Must currently reside in Hawaii. High School Diploma. 2 years of Secretarial/Administrative Support experience

Responsible in performing all the clerical functions related to scanning invoices and check requests and other documents provided to process associations vendor payments. Provides outstanding support in reviewing and verifying Batch IDs from Berkone System, spot check and fix rejected batches. Assist AP team open and sort daily incoming invoices from USPS mails and electronic in house invoices. Responds to auditors request related to associations audits, retrieves AP documents from AX archive and AP file folders. Must be an excellent team player, has the ability to multi task and enjoys working in a fast-paced working environment.

More Info:

Location(s): Positions available in Honolulu

Status: Full-time 

Required: High School diploma/or equivalent. Basic computer knowledge and general office skills are preferred.

The Cash Management File Clerk is responsible for all actions related to client association’s records primarily in the area of organizing, filing, and archiving such records. The accuracy and timeliness of the clerk’s actions, teamwork and positive cooperative attitude is essential to the clerk’s success. Duties include opening and sorting daily mail, maintaining logs, and responding to inquiries. The file clerk will also fulfill document requests from auditors and other special tasks. Organizational skills, time management, and communication skills are highly preferred.

More Info:

Location: Honolulu, Hawaii

Status: Full-time

Requirements: High School Graduate; Office Experience preferred.

Cash Management Specialist is responsible for effective and efficient administration of all cash accounts including client investment accounts. One of the basic objective of this position is to preserve the principal, liquidity of and earnings on association client funds. This position requires high attention to details, ability to multi task, and with good decision-making skills. Excellent Customer Service and familiarity with basic bank wires and electronic fund transfers. The primary daily tasks involve processing of all investment transactions based on client’s instructions and established guidelines on client’s investment objectives, maturities, current interest rates, liquidity and statutory limitations. Coordinating with all departments to ensure accurate and timely processing of transactions in order to meet the objectives.

More Info:

Location: Honolulu, Hawaii

Status: Full-time

Requirements: Must currently reside in Hawaii. College degree in business/finance related field and/or equivalent is required. Banking experience is preferred. 

The Electronic Payment Specialist is responsible for actions related to electronic payment process that involve our client associations’ invoices, check requests, recurring vouchers, Special ACH requests and other related payments. Primary duties include printing of all bank confirmations on all payments made via ACH, post all ACH payments, maintain logs and process cash management check requests. Other duties involve reconciling and creating BTE files, updating certain recurring items, and assist with AP related inquiries. Efficient time management, excellent organization skills, and great attention to detail are necessary to succeed in this position.

More Info:

Location(s): Positions available in Honolulu

Status: Full-time 

Required: 2 years college degree with emphasis in accounting, business, or related field, and /or equivalent experience.

Type: Part-Time, M-F

Summary:

Manage the front area of the office. Communicate with team members from multiple offices as applicable. Operate basic office equipment to process tasks that require scanning, faxing or making copies. Assisting with incoming/outgoing mail and deliveries/vendors. Regular attendance is a must.

Qualifications:

• Work experience as a Receptionist or similar role

• Customer service attitude

• Works well with people

• Basic office skills

• Experienced in Microsoft Office/Outlook

• High school diploma or equivalent

• Excellent communication and organizational skills

Responsibilities:

• Greet and address clients

• Manage mainline calls and voicemail

• Scanning & filing documents

• Assist with incoming/outgoing mail and deliveries

• Basic data entry

Performs other related duties as assigned.

More Info:

Location(s): Position available in Maui

Status: Part-time 

We are looking for a qualified IT help desk support that will install and maintain desktop systems and provide user support in a networked environment. The ideal candidate must have a thorough knowledge of Microsoft Windows, Office, desktop hardware and basic network knowledge. He/she will also have great troubleshooting abilities attention to detail and excellent customer service skills.

Responsibilities Include:

• Setting up workstations and peripheral devices

• Respond to user support requests.

• Installing and configuring appropriate software and functions according to specifications

More Info:

Status: Full-time 

Location: Honolulu, Hawaii

Requirements: 

• Must currently reside in Hawaii for consideration.

• Valid driver's license and vehicle

• Proven experience as 

  IT Technician

   or relevant position

• Diagnostic and problem solving skills

• Organizational and time-management skills

• Customer service skills

• In-depth understanding of diverse computer systems and networks

• Good knowledge of internet security and data privacy principles

Provide Office support to Administrative Assistants with daily work orders, and responsible for postal functions including: opening, sorting and distributing mail.  Operates office equipment and prepares mailouts for posting and mailing (stuffing, folding, sorting and labeling).  The position also reconciles monthly inventory and assists in the lifting and moving of file boxes.

More Info:

Status: Full-time 

Location: Honolulu, Hawaii

Requirements:  Must currently reside in Hawaii. High School Diploma and previous office/administrative experience is preferred.

The Community Association Manager is responsible for managing and supporting a portfolio of community associations in all capacities, such as maintenance, financial, and compliance while emphasizing and delivering superior customer service. Should be able to attend board meetings in the evening and have Computer skills with a working knowledge of Microsoft Office applications. Experience with budgets and reading/understanding financial statements is helpful.  The ability to multitask, organize and maintain projects is part of the essential functions of the position.

More Info:

Location(s): Positions available in Honolulu, Kailua-Kona, and Kihei

Status: Full-time 

Required: Must currently reside in Hawaii. Valid Hawaii Driver’s License and access to insured vehicle.