Hawaiiana Career Opportunities

Deliver the Hawaiiana Experience to Clients, Property Managers, and Vendors through accurate, timely, and efficient accounting and extraordinary customer care. This position requires executing, and overseeing the processes of detailed Accounting/Accounts Receivable needs for multiple clients, while maintaining a pleasant and professional experience with an awareness for the business needs of each individual client while meeting deadlines. This position requires advanced accounting knowledge, prior multi-client accounting context, customer service, and multi-tasking skills. The Accountant is responsible for preparing accurate and timely monthly financial statements; day-to-day processing and auditing of accounting transactions; maintaining accounting records in the administration of financial activities; financial record keeping procedures; interpreting and applying auditors’ instructions and management’s policies; and performing complex special projects.

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Location: Honolulu, Hawaii

Status: Full-time 

Requirements:  Must currently reside in Hawaii. College degree with emphasis in accounting, business, finance, or related field, and/or equivalent experience is highly preferred.

Performs various administrative and receptionist functions such as semi-repetitive operations following standardized methods and procedures: multi-task in a fast-paced environment; adjust priorities to assist with all levels of personnel and communicate efficiently.  Clerical tasks include but not limited to scanning, faxing, data entry, and processing mail.  Answering telephones and answers questions or convey/routes message to appropriate staff.

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Location: Positions available in Honolulu, Kailua-Kona, Kihei, and Lihue

Status: Full-time

Requirements: Must currently reside in Hawaii. High School Diploma. 3 years of Secretarial/Administrative Support experience required.

Performs various administrative functions such as semi-repetitive operations following standardized methods and procedures: multi-task in a fast-paced environment; adjust priorities to assist with all levels of personnel and communicate efficiently.  Clerical tasks include but not limited to scanning, faxing, data entry, and processing mail.  Answering telephones and answers questions or convey/routes message to appropriate staff member.

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Location(s): Positions available in Kailua-Kona

Status: Full-time 

Requirements:  Must currently reside in Hawaii. High School Diploma. 3 years of Secretarial/Administrative Support experience required.

The Administration Specialist is responsible for backing up Neighbor Island Properties with their mailing. Back up the receptionist when needed and backup Covenants/Design when the admin is on leave. Clerical and administrative functions will be part of the daily tasks in addition to assisting with chargebacks.

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Location: Positions available in Honolulu

Status: Full-time

Requirements: Must currently reside in Hawaii. High School Diploma. 2 years of Secretarial/Administrative Support experience

Type: Part-Time, M-F

Summary:

Manage the front area of the office. Communicate with team members from multiple offices as applicable. Operate basic office equipment to process tasks that require scanning, faxing or making copies. Assisting with incoming/outgoing mail and deliveries/vendors. Regular attendance is a must.

Qualifications:

• Work experience as a Receptionist or similar role

• Customer service attitude

• Works well with people

• Basic office skills

• Experienced in Microsoft Office/Outlook

• High school diploma or equivalent

• Excellent communication and organizational skills

Responsibilities:

• Greet and address clients

• Manage mainline calls and voicemail

• Scanning & filing documents

• Assist with incoming/outgoing mail and deliveries

• Basic data entry

Performs other related duties as assigned.

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Location(s): Position available in Maui

Status: Part-time 

Provide Office support to Administrative Assistants with daily work orders, and responsible for postal functions including: opening, sorting and distributing mail.  Operates office equipment and prepares mailouts for posting and mailing (stuffing, folding, sorting and labeling).  The position also reconciles monthly inventory and assists in the lifting and moving of file boxes.

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Status: Full-time 

Location: Honolulu, Hawaii

Requirements:  Must currently reside in Hawaii. High School Diploma and previous office/administrative experience is preferred.

The Community Association Manager is responsible for managing and supporting a portfolio of community associations in all capacities, such as maintenance, financial, and compliance while emphasizing and delivering superior customer service. Should be able to attend board meetings in the evening and have Computer skills with a working knowledge of Microsoft Office applications. Experience with budgets and reading/understanding financial statements is helpful.  The ability to multitask, organize and maintain projects is part of the essential functions of the position.

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Location(s): Positions available in Honolulu, Kailua-Kona, Kihei, Lahaina and Lihue

Status: Full-time 

Required: Must currently reside in Hawaii. Valid Hawaii Driver’s License and access to insured vehicle.